Emerson Oxley UK Ltd

Last updated: December 2025

1. Introduction

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At Emerson Oxley UK Ltd (“we”, “us”, “our”, “Emerson Oxley”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in connection with our recruitment and talent solutions, website usage, and other services, in compliance with applicable data protection laws including the UK GDPR and Data Protection Act 2018.

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This policy applies to:

• Candidates, job applicants, and contractors;
• Clients and hiring contacts;
• Website visitors and users of our services;
• Other individuals whose personal data we process in the course of business.

By engaging with us, submitting your personal data, or using our services or website, you consent to the collection and use of your information as described in this policy.

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2. Data We Collect

We may collect and process the following categories of personal data:

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a. Contact & Identification Information

• Name, address, telephone number, email address, job title/profession.

• Social profiles (e.g., LinkedIn) and CV/resume details submitted by you, including experience, qualifications and skills.

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b. Recruitment-Related Information

• Application history, interview notes, references, status of job placements, eligibility to work data.

• Professional background and portfolio materials.

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c. Communications & Usage Data

• Emails, correspondence, and interaction records with our consultants and staff.

• Website analytics data, cookies and other online identifiers (see cookies section below).

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d. Sensitive Data (where applicable and with consent)

• Disability or health data for reasonable adjustments.

• Diversity data for equal opportunity purposes (only when voluntarily provided).

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We only collect personal data that is necessary for the purposes outlined in this policy. We encourage individuals not to send sensitive personal data unless it is essential and you consent to it being processed.

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3. How We Use Your Personal Data

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We may use your personal data for purposes including:

1. Recruitment services: To assess your suitability for roles, manage applications, conduct interviews, and support hiring outcomes.

2. Client services: To assist our clients in identifying and placing candidates relevant to their roles and requirements.

3. Communication: To correspond with you regarding job opportunities, client needs, or updates about our services.

4. Compliance and legal obligations: To meet regulatory requirements or respond to lawful requests.

5. Marketing and insights: To share newsletters, talent insights or job alerts where you have opted in.

6. Service improvement: To personalise, improve and monitor usage of our website and services.

We process your data where necessary for our legitimate business interests, contractual obligations, legal compliance, and, where required, based on your consent.

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4. Legal Basis for Processing

We rely on one or more of the following legal bases to process personal data:

• Performance of a contract with you (e.g., recruitment services).

• Compliance with legal obligations.

• Legitimate interests in operating, improving, and growing our recruitment services.

• Consent where explicitly obtained for specific purposes like marketing.

• Your vital interests in limited circumstances (e.g., emergency contact requirements).

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5. Data Sharing and Disclosure

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We may share your personal data with:

• Clients and organisations for whom we handle recruitment, where you are being considered for potential positions.

• Service providers acting on our behalf (e.g., IT support, cloud/hosting services, background check providers).

• Legal or regulatory authorities where required by law.

• Third parties in corporate transactions (e.g., mergers, acquisitions).

All recipients of your personal data are obligated to maintain confidentiality and security of your information and are prohibited from using it for other purposes.

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6. International Transfers

Where your personal data is transferred outside the UK or EU/EEA (for example to support global search services or clients), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to protect that information.

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7. Data Security

We implement appropriate organisational and technical measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.

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8. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience, analyse site usage, and administer the website. You may manage your cookie preferences via your browser settings.

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9. How Long We Retain Your Personal Data

We retain personal data only as long as necessary to fulfil the purposes for which it was collected, to comply with legal obligations, resolve disputes, and enforce agreements. Retention periods vary depending on the type of data and the context of processing.

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10. Your Rights

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Under applicable data protection laws, you may have the right to:

• Access and obtain a copy of your personal data.

• Request correction of inaccurate or incomplete data.

• Request erasure or restriction of processing.

• Object to processing based on legitimate interests.

• Data portability.

• Withdraw consent where processing is based on consent.

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To exercise these rights, please contact us at the details below.

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11. Contact Us

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If you have questions or wish to update, access, or delete your personal data, or complain about how we process your data, contact:

Email: Info@emersonoxley.com

Address: Emerson Oxley UK Ltd, Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ

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If you remain dissatisfied, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) in the UK.

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12. Changes to This Policy

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We may update this Privacy Policy from time to time. The updated version will be posted on our website with the revision date.